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Welcome to another episode of Microsoft Knowledge Nuggets here on M365.

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FM, I'm your host, Möko Peters.

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When was the last time your company asked you to complete a training course?

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And where did you go to do it?

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Was it a link in an email, a SharePoint folder, nobody updates?

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An old portal with a login you forgot years ago?

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That fragmentation is the real reason most learning programs fail.

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Not the content, but the chaos around it.

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Today's Knowledge Nugget is about something that's probably already sitting inside your Microsoft 365 license.

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Viva Learning, a single place inside teams where all your learning lives,

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with no extra setup and no extra cost for most of you,

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will break down what it is, where the content comes from,

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and how you can start using it today.

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The Learning Problem, here's the problem.

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Most organizations have training scattered everywhere.

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SharePoint folders with old PDFs, an LMS, nobody remembers how to log into,

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email attachments with YouTube links,

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and maybe a shared drive with a subfolder labeled Training 2023,

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untouched since 2022.

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Think of it like having training materials scattered across different rooms in a building.

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You never know which door to open.

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The result is a mess, employees waste time hunting for the right course,

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managers can't track completions, and HR has no idea what skills people actually have.

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The old model looks something like this.

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Go to this link, watch this video, send me a screenshot when you're done.

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It's manual, messy, and broken.

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Now here's the thing, the content itself is usually fine.

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The problem isn't that the training is bad, it's that nobody can find it.

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When you have to open a separate portal,

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remember a separate password, and navigate a separate interface

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just to watch a 10 minute video, most people simply won't bother.

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They'll put it off and forget eventually the deadline passes and nobody says anything.

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This fragmentation is the real reason learning programs fail.

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Not the quality of the courses, not the relevance of the topics,

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but the sheer friction of getting to them.

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So what if learning lived where you already work?

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What if you didn't have to leave your daily tools to find the training you need?

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That's the gap we were learning, Phil.

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It pulls everything into one spot so you don't have to hunt.

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What we were learning actually is.

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So what exactly is Viva learning? Let's get specific.

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Viva learning is a learning hub built directly into Microsoft Teams.

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It's not a separate website, a new login or another browser tab you keep open.

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You open Teams, click the Viva learning app, and there are all your courses in one view.

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That's it. Think of it as a digital filing cabinet for training,

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except instead of drawers labeled by department or year,

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everything is searchable and organized by what's relevant to you.

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You don't dig through folders or ask around for the right link,

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you just open the app and there it is. Here's the thing.

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Viva learning doesn't create its own content.

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It pulls together courses from multiple sources.

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Microsoft's own library linked in learning if you have licenses,

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your company's SharePoint folders,

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and even third party learning management systems.

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All these sources appear in one unified catalog inside Teams.

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You don't have to build anything.

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If your organization has Microsoft 365,

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Viva learning is already available in your tenant.

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It's just not turned on yet.

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Most people miss that it's sitting there waiting for an admin to flip the switch.

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Karawana from Microsoft confirmed this in a walkthrough,

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which you said a lot of customers don't realize Viva learning comes with their license.

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It's something many Teams overlook.

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The real difference from old training portals is that Viva learning lives inside your daily workflow.

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You don't leave Teams to learn,

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you don't open a separate browser or log into a different system.

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The learning sits right next to your chats meetings and files.

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It's like having a library inside your office

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instead of driving across town every time you need a book.

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Most people think learning is a separate activity.

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Viva learning makes it part of your workday.

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The ratings back this up.

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On G2, Viva learning scores 9.7 out of 10 for ease of use.

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That's noticeably higher than LinkedIn learning's 9.2.

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It also leads in mobile compatibility at 9.4 versus 8.8.

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The reason is simple.

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When you don't switch tools, the learning just happens.

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You don't have to schedule it or remember to go back.

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It's right there in the app you already have open all day.

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So to sum it up,

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Viva learning is a hub inside Teams that pulls together courses

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from Microsoft, LinkedIn learning and your own company's content.

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It's already in your license and it makes learning as easy as checking your chat.

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Content source 1. Microsoft's own library.

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The first content source is also the easiest one to turn on.

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Microsoft's own library.

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Viva learning comes with a built-in catalog from Microsoft.

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We're talking thousands of courses,

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learning paths and academies that are ready to go

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the moment you enable the feature.

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This includes Microsoft learn content,

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Microsoft 365 training and specialized academies like Copilot Academy.

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These aren't our long lectures.

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They're short bite-sized modules that run between five and 15 minutes.

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That's intentional.

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Microsoft designed them for learning in the flow of work,

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not for blocking out an afternoon.

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You watch a module, apply what you learned and get back to your day.

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Best of all, no extra licensing needed.

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If your organization has a qualifying Microsoft 365 license,

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most E3 E5 and business premium plans qualify,

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this library is included.

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You don't pay extra or sign up for a separate subscription.

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It's already there.

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Take Copilot Academy as an example.

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It walks you through using Copilot in Word, Excel, Teams and other Microsoft 365 apps.

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It's practical, not theoretical.

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You learn by doing.

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And because Microsoft updates this content regularly,

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every time they ship a new Copilot feature,

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you don't have to create your own training materials to keep up.

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The Academy updates itself.

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The admin can enable or disable specific providers,

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but the default library is ready to go out of the box.

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No configuration required, no content creation needed.

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Just flip the switch and your employees have access to thousands of courses.

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Content source 2 linked in learning.

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But what if you want more than just Microsoft's own content?

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That's where LinkedIn learning steps in.

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LinkedIn learning gives you access to over 16,000 expert-led courses covering business,

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technology and creative skills.

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Think project management, Python or public speaking.

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Viva learning pulls all of that directly into Teams,

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so you don't need a separate login.

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If your company already has LinkedIn learning licenses,

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connecting it to Viva learning is just a simple admin toggle.

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You don't rebuild anything.

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You don't migrate content.

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You just connect the two systems.

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And suddenly all those LinkedIn learning courses show up right next to Microsoft's content

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in one unified catalog.

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Employees see everything in one place,

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so they don't have to remember which platform has which course.

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And here's what consistency looks like.

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Managers can assign LinkedIn learning courses to their team and track completion,

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all from within Teams.

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The same interface they use for Microsoft's courses,

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the same reporting, the same workflow.

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LinkedIn learning stops being a separate subscription and becomes a built in training resource.

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Look at the G2 ratings.

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Viva learning scores 9.7 for ease of use,

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compared to LinkedIn learnings 9.2.

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That gap comes from removing the friction of switching between platforms.

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The content quality is the same.

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Both platforms score 8.9 for content library quality.

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But the experience of finding and using that content is much smoother inside Viva learning.

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So if your organization already pays for LinkedIn learning,

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you're leaving value on the table if you don't connect it.

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The courses are already there.

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The licenses are already paid for.

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You just need to connect the dots.

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Content source 3, your own content, SharePoint.

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But the most powerful content source might be your own.

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The training your company already created.

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Most organizations have internal training materials sitting somewhere,

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onboarding guides, policy documents, process walkthrough videos,

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compliance training that someone spend weeks building.

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The problem is that this content usually lives in a SharePoint folder.

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Nobody remembers the path to or buried in an email chain from three years ago.

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Viva learning integrates directly with SharePoint to solve that.

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You point it at a folder and the content becomes available as learning objects inside Teams.

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No migration, no reformatting, just a SharePoint folder and the right permissions.

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Let me give you the specifics.

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You can bring in up to 1000 files without any extra licensing.

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That's a SharePoint folder, a few clicks in the admin center

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and your entire internal training library shows up inside Viva learning.

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Metadata like description, duration and skill tags sync within 24 hours.

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So if you've got a folder with your new higher orientation video,

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your IT setup guide and your annual compliance PDF,

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they all appear in Teams, searchable and organized.

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This means your HR onboarding document,

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your IT setup video, your compliance training,

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all of it lives inside Teams.

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No more sending links and emails, no more attaching files to Teams messages,

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no more, it's on the Share drive, I think.

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Employees find everything in one place.

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The real power comes when you combine all three sources.

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Microsoft's library, LinkedIn Learning, your own SharePoint content.

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They don't compete with each other.

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They become a single catalog, a new hire logs into Teams, opens Viva learning

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and sees the welcome video from HR,

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the benefits overview from LinkedIn Learning,

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and the required compliance course from Microsoft,

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all without leaving the app.

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That's the experience that makes people actually use the tool.

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The managers view, assignments and tracking.

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So the content is there, ready to go.

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But how do managers actually use this thing?

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Viva learning isn't just a library where employees wander around

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hoping to find something useful.

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Managers can assign courses to specific people or entire Teams.

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From within Teams, a manager browsers the catalog picks a course,

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sets a due date, and that's it.

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Three clicks.

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Employees see assigned learning in their My Learning tab inside Viva learning,

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with no separate email reminder and no awkward, hey,

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did you watch that video yet?

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Chat.

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The assignment shows up in the same app they use for meetings and messages,

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so it's hard to miss.

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Managers can track completion status, who finished,

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whose in progress, who hasn't started.

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This replaces the old approach of sending an email with a link

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and hoping for the best.

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Now you actually know where your team stands.

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Let me give you a real example.

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A global savings and investments manager

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with about 15,000 employees rolled out Viva learning.

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On day one of their pilot mandatory learning completions

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jumped 3,000% compared to the previous quarter.

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That's not a typo.

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3,000% they removed the friction.

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Learning was easy to find and easy to assign,

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so completion rates skyrocketed.

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Managers can also share courses directly in Teams chats or channels.

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If someone asks how to use a feature,

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a manager can drop a link to the relevant course right there.

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Learning becomes a natural part of team conversations,

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not a separate task that gets scheduled and forgotten.

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The key insight is simple.

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When learning is easy to find and easy to assign,

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completion rates go up.

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Not because the content is better,

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but because the system stops getting in the way.

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How it all fits together the system.

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So let's step back and look at the whole picture.

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Viva learning isn't a single product you install.

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It's a layer that connects content, people and tools.

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The three content sources, Microsoft's own library,

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LinkedIn learning and your SharePoint folders

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become one unified catalog.

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Employees don't see three different tabs or search bars.

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They see one list of courses, search once,

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and find what they need.

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The source doesn't matter to them.

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What matters is that the course is there

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and they can start it with one click.

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The team's integration is what makes this work.

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You access everything from one app, one interface, one login,

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no switching context, no remembering

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which platform has the course you need.

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Your learning lives in the same place as your meetings,

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your chats, your files, it's not a separate activity

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you have to schedule, it's part of how you work.

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And the manager features turn learning

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from a passive library into an active tool.

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Instead of hoping employees find the right courses

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on their own, managers can assign, track and recommend.

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They can see who's progressing and who needs a nudge.

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So learning becomes something you manage,

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not just something you offer.

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The result is a system where learning stops being a chore

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and becomes part of your daily workflow.

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You don't block out an afternoon for training.

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You spend 10 minutes between meetings watching a module.

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You share a course in a team chat

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because someone asked a question.

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You complete an assigned course

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because it showed up in your learning tab,

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not because you got a reminder email you ignored.

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Think of it like a streaming service for training.

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You don't care which studio made the show,

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you just want to watch it.

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Viva learning does that for your company's training.

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The source is invisible.

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The content is what matters.

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Here's the thing.

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Most organizations already have the content

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and the license.

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They just need to connect the dots.

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Microsoft's library is included.

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Linked in learning is probably already paid for

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and your SharePoint folders already exist.

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The pieces are all there.

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Viva learning is the glue that holds them together.

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When you see it as a system,

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the value becomes obvious.

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Less searching, more learning, better tracking.

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And the whole thing runs inside the app,

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your employees already use all day.

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Your next steps.

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So what should you do next?

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Let me give you five steps to get started.

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Step one, check if Viva learning is already available

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in your tenant.

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Open Microsoft Teams, click the three dots

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at the bottom of the left navigation bar

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and type Viva learning in the search box.

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If it appears, you're good.

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If not, ask your admin to enable it.

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That takes about 30 seconds.

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Step two, connect your content sources.

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In the Viva learning admin tab, turn on Microsoft Learn.

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It's free and instant.

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If your organization has linked in learning licenses,

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toggle that on two.

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Then point to your SharePoint training folder

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and the system will ingest up to 1,000 files

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without any extra licensing.

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Metadata sinks within 24 hours.

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Step three, pin Viva learning in Teams.

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Right-click the app icon and pin it to your left rail.

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That gives you one click access every time you open Teams.

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No more searching.

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It's always there.

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Step four, start small.

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Don't try to build a full training program on day one.

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Assign one course to your team this week.

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Something simple like co-pilot academy,

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which is practical and short,

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or a new hire onboarding module if you have one.

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The goal is to get people using the tool

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not to cover everything at once.

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Step five, build a habit.

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Encourage your team to spend 10 minutes a week in Viva learning

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and use Teams channels to share what they learned.

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If someone finds a useful course,

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drop the link in the team chat,

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make learning a conversation, not a requirement.

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The easiest first step is enabling Microsoft

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learn in the admin settings.

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It's free, it's instant,

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and it gives you a full catalog of thousands of courses

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immediately, no content creation, no configuration,

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just turn it on.

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And here's the important part.

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You don't need a Viva suite license for the basic functionality.

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Most Microsoft 365, E3, E5 and business premium plans

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include Viva learning.

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If you hit the 1000 file limit on SharePoint,

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you can upgrade to a Viva learning

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or Viva suite license for more capacity.

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But for most organizations,

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the free tier is more than enough to get started.

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So that's Viva learning, a learning hub

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that's probably already sitting inside

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your Microsoft 365 license.

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Three content sources, one Teams app,

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and a lot of potential if you just turn it on.

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Start with step one.

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Check if it's available in your tenant.

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That's the best move you can make right now.

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Subscribe for more knowledge nuggets like this

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and drop a comment if you've already tried

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Viva learning in your organization.